payroll sync
payroll sync

Make your life easier with a payroll sync to your timekeeping system. Learn all the basics you need to know in this quick article!


More than any other industry, healthcare organizations need to be able to rely on their systems for data retrieval and up-to-date information as they tend to their patients. This means that all tech needs to be working as smoothly and efficiently as possible. The high-pressure environment is only made more difficult when things like payroll and accounting are not working as they should. This is where a timekeeping and payroll sync can save you a ton of headaches. In this article, we’ll cover the fundamentals by using Wellsky time and attendance as an example. But before we get into that, let’s go over API integrations. 


Why are API integrations so important? 

API integrations are businesses’ best friend when it comes to automation and efficiency and are the key to any timekeeping and payroll sync. Instead of having to copy and paste data over from one platform to another, API integrations allow data to transfer instantly between apps, which eliminates tons of time and tons of potential for costly mistakes. See below for some extra articles on API integrations.Having an EHR that has API integration functionality allows users access real-time communication and data that is necessary for proper patient care. This is also crucial in situations like sending and retrieving patient referrals or prescriptions.  


What is a Payroll Sync/Integrated Accounting? 

Payroll integration or integrated accounting is when two separate platforms are configured to have data sync up in real time. Depending on the integration, this could mean that when an employee enters their time in one platform, it automatically shows up for approval in the managerial platform. 

Another situation in which payroll integration is hugely beneficial to EHR platforms is when a team member is mobile and needs to log their time. Being able to sync to the payroll platform used by the healthcare organization can prevent a ton of potential mistakes that can add up immensely over time. Below we’ll use the EHR platform Wellsky as an example of how payroll integration might look when integrated with a payroll platform like ADP Workforce Now. 


What is Wellsky? 

WellSky is an Electronic Health Record system, also known as an EHR system, created for organizations in the healthcare industry to help them better manage their general operations and business. As opposed to EMRs, which address medical records, EHR systems are intended to improve patient care while also creating more efficient workflows for the organization. Below are some of Wellsky’s key features.  

Patient documentation and management of electronic health records: Ever since healthcare organizations were expected to switch over all paper records to electronic records, healthcare facilities have had to undergo the super time-consuming and tedious task of scanning all documents and records into electronic formats.  

Because of this, Wellsky documentation offers healthcare providers the ability to document patient information and records electronically is a huge bonus. This means that all of the information from patient visits, medications, treatments, etc., can be recorded without wasting extra time or supplies. 

Patient Scheduling: One of Wellsky’s features is the ability to perform all scheduling tasks between patients and their healthcare team.  


WellSky API Integrations

When health care providers are caught up taking care of patients all day, the last thing they want to have to worry about is whether they’re going to get paid correctly or not. This is why, even though they have native API integrations with various other healthcare apps and systems, it’s a bit of a disappointment to find out that their API offerings lack sufficient options for timekeeping and payroll integrations such as syncing time entries.  

Interested in learning more about API integrations? Check out some of our articles below or get your questions personally answered here.  

 How Wellsky timekeeping and payroll works with/without an API 

The Wellsky documentation system for time is more specific than a simple clock in and out process; instead, the Wellsky time and attendance process involves users going into the timekeeping platform, selecting the appropriate option for how they spent their time, then  employees put in how much time they spent on tasks from the option they selected such as administrative work, tending to a patient, etc.

From there, Accounts Payable will have to not only track but also approve time for all of the employees. While these may be part of what has become a normal process, all parties involved will be hyper aware of how tedious and time-consuming these tasks are when they see the possibility of what Wellsky time and attendance could look like with a timekeeping and payroll sync.

In an ideal situation (integrated accounting), these platforms are talking to each other so that when time is entered in one system, it automatically populates in another.  ADP Workforce Now is one example of a platform that can be configured for a payroll sync to make Wellsky time and attendance much simpler for everyone involved. 


Why ADP Workforce Now? 

ADP Workforce Now is an accounting platform with open API, meaning that an API developer could create a payroll sync with Wellsky time and attendance to streamline accounting workflows. Our API team specializes in creating a timekeeping and payroll sync between apps like Wellsky and ADP, so we know exactly what to expect and are fully prepared for any potential curveballs or special requests. 


ADP and Wellsky API: Timekeeping and Payroll Sync

Time entries for each accrue once Accounts Payable approves the resources time.  Without payroll integration, the time then must be exported from the platform and imported into Wellsky’s EHR platform.  This is a clunky task with huge potential for human error.  Honestly, payroll and HR make much better use of their time performing work that is far more meaningful than this. 

In the case of integrated accounting, there’s always the risk of time entries being rounded ever so slightly different when performing time entries in one platform vs another.  This difference must be taken into account, and the console or middleware can help alleviate these issues when pulling from platforms. 


What is a Timekeeping and Payroll Sync? 1 Transformative Example with Wellsky and ADP Summary

Jobs are about doing a task in exchange for pay, so something this fundamental shouldn’t be so laborious or complicated. Having your platform for payroll sync with your main platform can make everyone’s life easier by simplifying and making the workflow more efficient. Learn more about the possibilities of streamlining your payroll by contacting our API integration team today! 


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