ADP Workforce Now
ADP Workforce Now

Learn all the basics of ADP Workforce Now, why payroll automation is a bookkeeper’s new best friend, and how it all works together to make your life easier. 


Introduction to ADP Workforce Now

ADP Workforce Now is a full-scale, cloud-based software for HR and payroll. The platform features customizable dashboards to allow businesses to personalize the system to their specific work needs. If you are in the ADP Advantage Program, they also offer customized system configuration and training for employees and managers tailored specifically to the business.  

At the core of ADP Workforce Now is its flexibility and robustness that no mom-and-pop payroll platform can compete with.  Many small businesses are moving away from payroll platforms that simply lack API payroll integrations features necessary to operate a modern business.  

ADP Workforce Now is for much larger environments that solve much more complex compliance and HR-related challenges.  Payroll platforms such as SurePayroll and Gusto are pretty robust too from a software development integration standpoint but may lack some of the essential features necessary to run your operations today. 


Basic ADP Support Requests & Payroll Integrations Support  

As far as ongoing support, ADP Workforce Now gives plenty of options for support, including Intelligent HR and professional service teams. You can reach customer support by calling 844-227-5237. Depending on the type of support you need, you can select the option you want from the options near the top of the page.    

Support for ADP Workforce Now API payroll integrations requires a third-party developer.  Check out our links above for more details on types of integrations are standard request from our clients or take a pop quiz below to discover what all the listed platforms have in common.   


The Importance of Eliminating Redundant Tasks 

Small businesses need to make the most of every resource they have, and this is especially true when it comes to time. Spending precious hours on labor-intensive tasks is not only a poor use of time that your employees could use to be doing more important work, but those tedious tasks can also be areas that are especially prone to human error.  

This is where it helps to be creative and have a problem-solving mindset. You can ask yourself questions like, where am I seeing the most inefficiencies in my business’ workflow? What redundancies can be reduced? These may lead to valuable insights that can give you a clue as to where to begin making your workflow work for you.  And most importantly, can my software do that and if not, how do we fix it so it can? 


How Payroll Automation Solves Major Problems

One of the most important departments of your business is also the one most taken for granted when it’s working and most noticeable when it’s not: payroll. Everyone wants to get paid for the time they worked in a timely manner, but this can be difficult when a mistake is made on either the employee or bookkeeping side. 



Examples of Payroll Automation Ideas

In this section, we’ll discuss how we used payroll API integrations to create automated timekeeping with the payroll and accounting platform, ADP Workforce Now.   


Why ADP Workforce Now? 

We discuss the ADP Workforce Now payroll interface in detail further down the post, but first and foremost, we will stick to highlighting the ADP payroll platform and related content as it relates to syncing or populating the hours for purposes of this ADP Workforce Now API payroll integrations post. 

Pop Quiz!   

What do all these platforms have in common with ADP Workforce Now? 

  • EHR (Electronic Health Records) system 
  • Business Management Solution or ERPs 
  • Karmak 
  • Professional Automation Systems (PSA) 
  • Autotask 
  • Point of Sale (POS) systems 
  • Toast 
  • NCR 
  • Lightspeed 

Pop Quiz!  Answer… 

They all sync essential data between applications using an API connector.  Every business should have a core platform for data gathering essential to the running of their business dealings.  For us in tech, it’s Autotask.  We support, maintain, and implement IT infrastructure with the use of Autotask PSA ticketing system and other features, but tracking our resources and outsourced partners hours are the foundation to running any business, not just hours. 


Want to Learn more about how to integrate your favorite payroll platform? Check back for our future post on how to integrate payroll services! Or you can also reach out to our team of API integration specialists today.  


How does payroll work with ADP Workforce Now?


ADP Workforce Now gives you the ability to choose exactly who handles timekeeping and how time is approved and edited. Additionally, timecards can be approved from wherever you’re accessing the ADP Workforce Now portal, including from a mobile device. 

The real kicker, however, is how ADP Workforce Now API payroll integrations make this all so much easier. 


Our Top Choice of All Payroll Automation Ideas: API Integration  

API is an acronym for Application Programming Interface, which means that multiple applications are able to exchange data or information with each other, which is facilitated by the API connector. It allows businesses to synchronize information from various applications at once.  

An example of an API is when you schedule a Zoom meeting and it automatically shows up in your calendar without any extra clicking, copying, pasting, or switching between apps. If you can understand the convenience of this, you can probably see how a payroll API integration setup can save you time, money, and reduce losses made by human error. Plus, it can greatly enhance the productivity, efficiency, and scalability of your business.  

The ability of API and API connectors to specify and create communications with other software has made it a huge benefit to any payroll platform that offers it. Popular payroll platforms such as Rippling, Paylocity, and JustWorks have all implemented API as a means of upgrading their platforms’ functionality and user experience.  

With this in mind, you can probably start to imagine how ADP Workforce Now API payroll integrations can truly change your workplace for the better. 


API Integration Resource List 

Need more API connector support? See our other articles on integration and optimizing your business’ workflow, or send us a message to talk to one of our professionals! 


How can ADP Workforce Now API payroll integrations with a business management platform to improve bookkeeping? 

In the world of payroll and timekeeping, there is a huge margin of error that can cost a business their time and money. If employees are clocking in and out, there may be mistakes where a punch in/out is forgotten, or time gets lost between appointments that doesn’t end up properly accounted for. Unfortunately, this leads to even more wasted time spent fixing mistakes.  


By creating ADP Workforce Now API payroll integrations with the business management platform, time entries can simply be put in with automatic provisions set in place for potential human error. If employees forget to clock out, a payroll API integration can be created to either notify companies of an overrun clock and given the ability to correct it, or to have the time automatically ended (however, we recommend the notification option as time reports may not match up if clocked out automatically). 

If you want to make the correction yourself, all you need to do is click on the name of the employee to be brought to their timecard (the names will appear in the third column but have been blacked out for privacy). 

ADP Workforce Now API payroll integrations can be created no matter what processes or timekeeping systems you’re using – all you need to do is let developers know your specifications so they can create the necessary workarounds by internally adjusting the system. 

The ADP Workforce Now API payroll integrations allow any updates or changes to be populated in real time, so you never need to worry about using information that’s not up to date. 


How does a payroll API integration between ADP and a typical business management platform like Karmak work? 



Both ADP Workforce Now and Karmak have robust API, so depending on your needs, either system can be chosen as the primary source and then an alternative system is created. Bonus, the payroll API integration can be customized to whatever schedule you need. 

After developers have created the ADP Workforce Now API payroll integrations, timecards will be automatically populated with information coming from Karmak. Once information has populated in ADP (once again, everything is in real time), supervisors can make any edits that they need to.

If a time punch is missed, it will come up in the to-do list for the supervisor to input the time that the employee left instead of manually having to go through the timecards. However, with ADP Workforce Now API payroll integrations, you can also make edits in Karmak that will then be transferred over into ADP. 

In essence, all your hourly employees will continue to use Karmak to log their hours, then that information will come over to ADP’s time and attendance which is where the rules engine will be. So as those hours come in, overtime and other rulesets will be applied. 


How do payroll worksheets work in ADP Workforce Now? 

With the ADP Workforce Now API payroll integrations, the information that comes over from Karmak for your hourly employees will appear in payroll worksheets. Because of ADP Workforce Now’s customization, the example above may not look identical to yours, but the information that’s coming in is going to be reflected here with the proper columns and all that you need.  

For your exempt staff who are not keeping time in Karmak, they can be set up so that they receive the same salary every single payroll. But if you ever need to change that, ADP Workforce Now gives you the ability to do a one-time override within a payroll worksheet so that you don’t have to take all of the tedious steps of remembering to change their salary, going into their profile, and taking the manual steps to change it. 

How do commissions work with ADP Workforce Now API payroll integrations? 





If you have a commissions or bonus spreadsheet, you can also import it directly with the ADP Workforce Now API. This can be especially useful in cases where you need a change reflected quickly – because the document is live, you can implement changes as soon as you import the information without having to recreate the entire spreadsheet. 

Bonus Resources for Karmak 

Expert Karmak API Support Services: Integrations for Payroll, Bookkeeping, Shopify, & Other PlatformsFusion helps long-haul trucking organizations manage their business. Here’s how to make their software even better with Karmak API support. 

Valuable ADP Payroll Integration Services: 1 Timekeeping Solution, Plus API Integration with Other PlatformsADP Payroll Integration Services can make life much easier when working with the right team. Learn what it can do to simplify your business today. 


What is ADP Workforce Now? Connect to Your Favorite Platforms & Learn All Essential Payroll Features Summary

ADP Workforce Now is a comprehensive and customizable platform that successfully aims at solving many common bookkeeping frustrations. The platform streamlines many processes that are otherwise tedious and expensive in terms of time, including gathering information from various fields to quickly build reports or importing payroll information that is automatically fed into the platform. 

To make this even better, ADP has an open API that works well with Karmak to bring your workplace efficiency to the next level. You can work with a professional developer to build an ADP Workforce Now API that is personalized to how your company tracks time so that your days of rounding minutes and going back to fix timesheet errors is limited to a few simple clicks.  Contact our team today to learn how we could build a custom API for you and your business!


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